THE VIETNAMESE ASSOCIATION
COMPUTING, ENGINEERING TECHNOLOGY
- Any professional in the Computing, Engineering Technology and Science
fields with an electronic mail address can apply for membership by filling
out a membership form to be determined by the Admission Committee. The
Admission committee of VACETS will need to approve all applications
for membership. In addition to the regular membership for professionals,
a student membership will also be available for college students. Student
members right to vote may be limited. The Executive can alter by resolution
the right to vote of student members.
- The Executive Committee shall establish by resolution, and from time
to time may modify a dues schedule for the members of VACETS.
suspension and removal
- A member of VACETS may be expelled or suspended for cause upon
the proposal of the past- President who chairs the Disciplinary Committee
and the vote of two-thirds of the members of the Executive Committee. The
member must be given not less than fifteen days prior written notice of
the proposed expulsion or suspension and the reasons therefor and must
be afforded an opportunity to be heard, through electronic mail, by the
Executive Committee, not less than five days before the effective date
of the expulsion or suspension.
The decision of the Executive Committee can be appealed through the
member initiated petition described below. The expelled member needs to
indicate his intention to go through this appeal procedure within 2 weeks
of the decision of the Executive Committee. The expulsion decision will
then be suspended for one month to allow the expelled member time to start
- 1.4 Nondiscrimination. No member can have his membership revoked nor
an applicant for membership be refused membership based on his/her geographical
location or his/her political belief.
VOTING BY MEMBERS
2.1 Annual Election
- The annual election of the Executive Committee members for the next
term of office, which begins on July 1st and ends the next June 30th shall
take place the preceding April. The past-President is in charge of the
balloting. Any member in good standing can stand for election to the Executive
Committee after filing the appropriate form, approved by the Executive
Committee, with the past-President. The general endorsement requirement
is either by the Executive Committee or by ten regular members in good
2.2 Special Balloting
- The Executive Committee may call a special ballot measure to request
approval for certain initiatives.
2.3 Member initiative
- Any member may submit a petition for an initiative to the past-President.
After reviewing the initiative, the past-President may recommend to the
Executive Committee that the initiative be approved with or without a special
ballot or he may consider the petition as a member initiative. Any recommendation
by the past-President to the Executive Committee can be approved by a simple
majority (50+%) of a quorum of the Executive Committee.
If the Executive Committee accept the proposal as is, then it is put
in force without further action on the part of the initiator.
If the Executive Committee recommend that it be put to a vote of the
general membership, then the past-President will need to organize a special
ballot within the next 90 days.
If the past-President recommendation is that this be considered a member
initiative, he will determine the required number of endorsements from
regular members in good standing in order to qualify this initiative for
a ballot. This number should correspond to 10% of the regular members at
the time the petition is submitted. The petitioner will then have 90 days
to collect the required endorsements. Within 90 days after a qualified
petition has been submitted to the past-President, balloting must start.
2.4 Notice of Balloting
- An e-mail notice will be broadcast to all members on the official VACETS
bulletin board at least two (2) weeks prior to any voting providing information
on the reason for the vote, information on how to vote and where to electronically
mail the ballot. At that time the list of members who can vote will be
posted. Only members from this list will be allowed to vote on this ballot.
The past-President will decide on any appeal with regard to the voter
list. Any appeal must be made within two weeks of the list posting. The
Executive Committee is the final arbitrator in this matter.
- Those members of VACETS entitled to vote, who actually vote,
shall constitute a quorum. Except for the election of Executive Committee
members and some special amendments of this bylaws which are described
later in Section VII, a simple majority (50+%) of the quorum shall be necessary
for the adoption of any matter voted upon by the members. In case of a
tie, the President shall be allowed to cast an extra public vote to break
the tie. Voting is by secret ballot. Only the Vote Counting Team headed
by the past-President will be privy to the vote information. Any violation
of the secret ballot will be considered a major offense subject to expulsion.
2.6 Proxy voting
- Individual proxy voting will not be allowed. The e-mail signature on
the ballot must agree with the e-mail signature on the corporate file and
posted as indicated in 2.4.
In an initiative ballot, proxy voting to the Executive Committee or
a well identified individual or group will be allowed, if the ballot measure
allows it and explicitly calls this out. However, the rule for counting
these proxy votes must be specified prior to voting. The actual proxy vote
must then be public.
2.7 Vote revocation
- Once electronically sent in, a vote cannot be revoked if valid. An
invalid ballot can be resubmitted.
- Any resolution to merge VACETS with any other organization,
will require the approval by a simple majority (50+%) of a quorum of the
Executive Committee, and by a two-thirds majority of the votes cast by
members in a special ballot.
3.1 General Powers
- The affairs of VACETS shall be managed by its Executive Committee,
which acts as its Board of Directors.
- The number of members of the Executive Committee shall be no less than
seven and no greater than fifteen. This number is initially fixed at seven
and can be modified by resolutions of the Executive Committee. Any change
in the number of Executive Committee members will become effective at the
next annual election.
This number includes the three members of the Office of the President,
namely the President-elect, the President and the past- President.
3.3 Tenure and Classification
- Regular Executive Committee members shall be elected for a one year
term. The members of the Office of the President will normally serve a
total of three years, namely the first year as President- elect, the second
year as President and the third year as past- President.
Nothing herein shall be construed to prevent a regular Executive Committee
member from succeeding himself or herself, with the exception of regular
or temporary members of the Office of the President.
Two types of members are currently planned. Executive members at large,
voted by the whole membership, and regional members. The latter type requires
a division of the world in regions to be approved by the Executive Committee
prior to the election.
- Any vacancy occurring in the Executive Committee by reason of a death,
resignation or removal of an Executive Committee member shall be filled
with a member in good standing by vote of the remaining Committee members,
even if the Committee members then in office constitute fewer than a quorum.
A Committee member elected to fill a vacancy shall be elected for the unexpired
term of his or her predecessor in office.
3.5 Reports to
the general membership
- At least one (1) month prior to holding the annual election, the Executive
Committee shall report to the general membership through electronic mail
on the official VACETS bulletin board the financial and membership
state of VACETS and other items the Committee deemed appropriate.
- One-third of the number of Executive Committee members of VACETS
fixed in accordance with these Bylaws, shall constitute a quorum for the
transaction of business by the Executive Committee. The exception is with
disciplinary action, when two thirds of the number of Executive Committee
members are required for a quorum, and the vote required is two thirds
of the quorum or 50+% of all Executive Committee members, whichever number
All votes on the Executive Committee are public.
3.7 Manner of Acting
- The act of the simple majority (50+%) of the Executive Committee members
present at an electronic meeting at which a quorum is present shall be
the act of the Executive Committee. Again, except when dealing with disciplinary
3.8 Removal from Office
- The members may remove one or more Executive Committee member elected
by them with or without cause through a member initiated ballot called
expressly for that purpose. A simple majority (50+%) is needed.
An Executive Committee member can be removed with cause, upon recommendation
by the past-President, by the Executive Committee upon a two-third vote.
In case the Executive Committee vote is exactly two-third for, one third
against, the President will be allowed an extra vote to break the tie,
unless he is the one being removed. In the case of removal of the President
and only an exact two-third removal approval can be achieved, the motion
to remove the President will be dismissed.
- Members of the Executive Committee shall not receive any stated salaries
for their services, but by resolution of the Executive Committee expenses
may be allowed for attendance at any meeting of the Executive Committee.
Nothing herein contained shall be construed to preclude any Executive Committee
members from serving VACETS in any other capacity and receiving
3.10 Transition period
- During the 1994-95 term, there will be no elected Executive Committee
yet. The ad-hoc Administrative Committee will function in its place. For
the 1995-96 term, the total number of Executive Committee members is fixed
- The officers of VACETS shall be a President, a President-elect
and a past-President. These officers, who form the Office of the President,
are also members of the Executive Committee with full voting privileges.
The Chairmen of various committees are appointed by the President from
outside the Executive Committee and subject to Executive Committee approval.
Examples of committees are: Chapter Committee, Technical Activities Committee.
- In the annual election, the Committee member who gathers the highest
number of votes will be offered the position of President-elect. In case
of a tie in the number of votes, the eldest person will be offered the
position first. If he/she chooses not to accept this position, the position
will be offered to the next highest vote getter, or next elder person in
the case of a tie, and so forth.
After serving a year as President-elect, he/she becomes President, then
the following year past-President.
4.3 The President
- The President shall be the principal executive officer of VACETS
and subject to the control of the Executive Committee, shall in general
supervise and control all of the business of VACETS. The President
shall also chair the Executive Committee and shall, when present, preside
at all (electronics) meetings of the members and the Executive Committee.
The President may sign, with the President-elect or any other proper officer
of VACETS authorized by the Executive Committee, certificates of
membership in VACETS, any deeds, mortgages, bonds, contracts or
other instruments which the Executive Committee has authorized be executed;
and, in general, shall perform all duties incident to the office of President
and such other duties as may be prescribed by the Executive Committee from
time to time. Should the President resign, he cannot stand for election
for the Executive Committee at the next election.
4.4 The President-elect
- The President-elect will act as the Secretary-Treasurer of VACETS.
He will be responsible to
- (a) keep the minutes of the meetings of the members and of the Executive
- (b) see that all notices are duly given in accordance with the provisions
of these bylaws or as required by law, except with regard to election and
- (c) be custodian of the corporate records;
- (d) chair the Admission committee and keep a register of the names
and addresses of the members of VACETS;
- (e) in general perform all duties incident to the office of secretary
and such other duties as from time to time may be assigned to the Secretary
by the President and Executive Committee;
- (f) be in charge and have custody of and be responsible for all funds
and securities of VACETS;
- (g) receive and give receipts for monies due and payable to VACETS
from any source whatsoever, and deposit all such monies in the name of
VACETS at such bank, trust company or other depositories as shall
be selected by the Executive Committee; and
- (h) in general perform such duties as from time to time may be assigned
to the Treasurer by the President or the Executive Committee. If required
by the Executive Committee the Treasurer shall give a bond for the faithful
discharge of his or her duties in such sum and with such surety or sureties
as the Executive Committee shall determine.
4.5 The past-President
- The past-President will be the in charge of the Discipline committee
of the Executive Committee and will be responsible for all voting. The
past-President, being in charge of election, cannot stand for election
for the Executive Committee in the election he is responsible for supervising.
- Any officer may be removed for cause by the Executive Committee upon
the recommendation by the past-President if he is not the officer involved,
in which case it will be upon the recommendation of the President, at any
time with cause. A two- third vote of the Executive Committee is required.
Again the President can break any tie (exact two third) vote.
- Any vacancy in any office because of death, resignation or removal
shall be filled for the remaining unexpired portion of the term as follows.
In the case of the President, the order of succession is President-
In the case of the President-elect, by a member of the Executive Committee,
elected by a quorum of the Executive Committee. At the next election, a
President will need to be elected, along with the President-elect. The
Presidency will be offered to the member with the most votes, in a procedure
similar to the selection of the President-elect described in Article 4.2.
After selection of the President, the President-elect will be selected
in a similar manner from the remaining elected members.
In the case of the past-President, by a member of the Executive Committee,
elected by a quorum of the Executive Committee. The temporary past-President
being in charge of voting cannot run for the Executive Committee at the
- During the 1994-95 term, the structure of VACETS is different
from that described in these bylaws. The ad-hoc presiding Officer is the
Chairman of VACETS. During this transition period, the Chairman
of VACETS may elect to delegate some of the responsibilities of
the Office of the President described in these bylaws. For the 1995-96
term, both the President and President- elect will be elected. The 1994-95
Chairman will serve as past- President during the 1995-96 term.
With seven Executive Committee member positions, as per Article 3.10,
in the 1995-96 election there will be election held for six positions.
From the six elected officials, the President and President-elect will
be chosen as per Articles 4.2 and 4.7.
CONTRACTS, LOANS, CHECKS AND DEPOSITS
- The Executive Committee may authorize any officer or officers to enter
into any contract or execute and deliver any instrument in the name of
or on behalf of VACETS, and such authority may be general or confined
to specific instances.
- No loans shall be contracted on behalf of VACETS and no evidence
of indebtedness shall be issued in its name unless authorized by a resolution
of the Executive Committee. Such authority may be general or confined to
specific instances. In no event shall VACETS make a loan to any
officer or Executive Committee member of VACETS.
5.3 Checks Drafts
or Other Instruments
- All checks, drafts and other orders for the payment of money, and promissory
notes and other instruments of indebtedness issued in the name of VACETS
shall be signed by such officer or officers or, employees of VACETS
as shall be determined from time to time by the Executive Committee.
- All funds of VACETS not otherwise employed shall be deposited
from time to time to the credit of VACETS in such banks, trust companies
or other depositories as the Executive Committee may select.
- The Executive Committee may accept on behalf of VACETS any contribution,
gift, bequest or device for any purpose of VACETS.
5.6 Fiscal Year and
Term of Office
- The fiscal year of VACETS shall be the calendar year. The term
of office shall be from July 1st to June 30th of the next calendar year.
ARTICLE VI COMMITTEES
6.1 Administrative Committee
- The President, with the approval of the Executive Committee may appoint
an administrative committee that shall have and exercise the authority
of the Executive Committee in the management of the business of VACETS;
provided, however, that the administrative committee may not:
- (a) authorize distributions;
- (b) approve or recommend to members the dissolution, merger or the
sale, pledge or transfer of all or substantially all of VACETS's
- (c) elect, appoint or remove Executive Committee members or fill vacancies
on the Executive Committee or on any of its committees; or
- (d) adopt, amend or repeal the Articles of Incorporation or Bylaws.
of various subcommittees
- The chairperson of all major subcommittees in the Administrative Committee
are to be nominated by the President and confirmed by a simple majority
(50+%) vote of the Executive Committee.
AMENDMENT OF BYLAWS
7.1 Admend bylaws
- These bylaws, with the exceptions outlined in article 7.2 and 7.3,
can be amended by a simple majority (50+%) vote of a quorum of the Executive
Committee or by a simple majority (50+%) of regular members who cast votes
in a special ballot.
7.2 Admend Articles
- Articles 1.4 and 2.8 can only be amended upon a simple majority (50+%)
vote of a quorum of the Executive Committee and a two third majority of
the vote casts by regular members in a special ballot.
7.3 Non-Admendable Articles
- No article in this Section, namely Articles 7.1, 7.2 and 7.3, can be
APPROVAL OF BYLAWS
- To become effective this bylaws needs to be approved by a simple majority
(50+%) of the public votes cast by the members of the 1994-95 Administrative
Note: February 3, 1995 The Bylaws were
approved by a vote of 18 yes, 1 no.
Copyright © 1995, VACETS